Every business involves a relatively large number of activities and tasks that can be time-consuming, even if they are simple. This applies to tasks such as spreadsheet filling, report creation, or even email sending. We can rely on business automation to reduce the burden of these types of tasks.
Have you not heard of this term yet? Don’t worry, because the purpose of this text is to teach you step by step how this mechanism works. Additionally, we want to show you how to apply this concept to your business and the benefits of its use.
It’s worth mentioning right away that most large multinational companies have already discovered the valuable power of automation. This has led to improved performance, efficiency, and, of course, higher profits.
However, it is a misconception to believe that automation is only beneficial for large companies. In fact, there are many studies and findings about the benefits of automation, even for small or micro-enterprises, with equally significant results. Moreover, automation is the future of management and ensures the security of many companies in the market.
Therefore, it is crucial to understand this mechanism and, more importantly, know how to use it, right? After all, this is another step toward the development of your company in a technological context. Nowadays, businesses that do not integrate with the digital world and IT as a whole are actually at a competitive disadvantage.
With that in mind, the global company Monitora, a Marlabs company, can help provide the assistance your business needs to move forward into the future with technology. Visit our website and learn more about our work!
But what is business automation?
Business automation, or business process automation, is what we call an optimization process aimed at making management work as easy as possible and less labor-intensive for the company’s team. To achieve this, you need the assistance of software that can perform tasks that only a human could do before.
But don’t worry, it’s not for every task! Automation is typically used for those repetitive tasks that can be tedious or time-consuming. Have you noticed that you tend to perform these tasks automatically? Like those mundane but crucial spreadsheets that need to be filled with new information every day.
It’s a simple yet important task that consumes a lot of employees’ energy, company resources, and time.
In pursuit of business optimization, scientists and researchers have developed software whose primary goal is to perform this task for you. In other words, the data in this spreadsheet will change automatically without you having to manually fill it in every day.
Which tasks can be automated?
When we talk about automating tasks, we’re not just talking about filling in and generating tables. This is especially because there are many non-bureaucratic tasks that drain employees’ time and a company’s resources.
So, we can consider the following tasks that can be automated, take a look:
Message Sending
Sales companies know that it’s always necessary to send emails to customers when the end of the month is approaching. Now, you no longer need to do this manually when automation software can do it quickly! In other words, schedule the emails your customers need, and free yourself from this task.
Moreover, it’s possible to ensure that the same email is sent during the same time of the month for as long as the company deems necessary. This will undoubtedly save a lot of your employees’ time and also allow for more direct and precise communication with customers, right?
Scheduled Purchases
Companies that need to deal with restocking understand very well how tiring it can be to place orders every month. But you no longer have to worry about it because with the help of automation, you can schedule which purchases are made, from which suppliers, and the quantity of each product.
So, when there’s a need to adjust the materials list, just create a new schedule. Plus, you’ll have the assurance that every month, the necessary materials to keep your business going will be purchased and arrive on time!
Scheduled Transfers
The same can be said for paying employees, benefits, and potential company cash flows. All of this can be done quickly with software that plans the date of these payments and does so without the need to check them every day.
These are just a few examples, but there are many tasks that can benefit from automation. In the long run, this can bring some positive results for your business, check out a few!
Advantages of Automation
As we mentioned earlier, many international companies have already found in automation an opportunity for financial success. Therefore, it’s reasonable to imagine that there are several advantages behind this method, but what exactly are they? Find the answer to this question in the following topics:
Optimization
The first advantage is undoubtedly the saving of time, which is extremely rare in companies of any size. Instead of spending a lot of time on many daily tasks, we can simply oversee them while technology does it for us.
While gaining more time by not doing some tasks manually, the company can use the free time to focus on new tasks. In the long run, this can result in a company that works more and consequently delivers more in terms of product volume or service quality.
Saving time obviously means saving money, primarily because it’s possible to allocate more human resources to other key tasks that require a more professional analysis.
Security
After reading all the ramifications of this new technology, you might be wondering: is it safe? In general, we tend to think that the safest way to respond to business demands is through human intervention, which theoretically would be safer.
However, this is far from what research has shown. This is because the likelihood of a software error, for example, when filling in information, is minimal compared to a human.
After all, we are susceptible to forgetfulness and distraction, whereas machines can perform impressive tasks in a very short time. All of this with a small chance of entering incorrect information or sending an email to the wrong person.
Satisfied User
Another thing we’ve learned from automation software is that customers appreciate companies that use this technology. Primarily because these are companies that can communicate with customers through automation, such as email platforms or even chatbots.
Furthermore, companies that rely on automation prevent customers from having difficulty contacting the company’s management. On the contrary, all issues will be resolved much more quickly.
Greater Chance of Success
One of the pillars of automation is the repetition of actions that bring good results to the business. This means ensuring consistency in the level of quality for each company, which leads to greater satisfaction and more customers.
As a result, a company that relies on automation will see long-term returns with less labor-intensive technology. If you’re looking to integrate your business with technology, you can rely on the help of Monitora.
Today, we are one of the technology leaders in Brazil and serve many companies of all sizes across the country. So visit our website and read more about our team’s recommendations.
How to Implement Automation in My Business?
Perhaps the most challenging part is getting started with using technology in your company. Especially because all this talk can seem confusing at first. With that in mind, we’ve decided to clear your mind with some steps you can and should follow towards automation.
Understand which tasks can be optimized
Start thinking about which bureaucratic tasks in your company consume a lot of energy. Then, consider whether it’s possible to optimize the time spent on these tasks with a little help from technology. So, jot down all these requirements so that you can finally search for the software your company needs.
Find the right software
Today, there’s a wide variety of automation software available on the market. But not all of them have the same quality or even the same function. With that said, don’t skimp on the time spent looking for the perfect software that can be applied for the purpose you desire.
Seek the right professional
Finally, it’s worth noting that not all professionals are the same, and the quality depends heavily on the professional’s ability to meet the demand. So, it’s not enough to just buy the right software or even aim to implement maximum automation.
Only with the help of a competent professional will you be able to get automation up and running in your company. Therefore, choose a professional who is a reference for this ease, or even a company, as is the case with Monitora!
Integration with technology is more than just a bonus in today’s companies. On the contrary! Today, companies are already competing with the assistance of technology to optimize their work, strengthen their customer base, and, of course, increase the profits of each business.
In this context, it’s clear that automation is extremely important for the consolidation of businesses in the market. So, don’t miss out on this new trend, which has not only come to stay but is already responsible for creating a new management model.
However, it’s not enough to decide to automate your business without knowing exactly how to do it. Today, at Monitora, a Marlabs company, we use our experience and credibility in the market to help your project evolve through technology and automation. Visit our website to learn more about the topic!
