Small and medium-size companies must be capable of administrating their resources in an efficient way so that they become more competitive and survive such a challenging market as the one we have nowadays. Having a corporative system on demand, then, could be the key for them to walk this path successfully.
That is because whenever the business uses a solution of this type, it is able to decrease the recurrent costs and expenses related to the operations. In this way, the management of all the operational processes of the company can be carried out in a unique system.
Moreover, a tool of this type offers access to data that can help with strategic planning, with taking decisions and with the management control over daily operations. That is to say, having a corporative system might bring multiple advantages for the company, not depending on its size.
With a generic system, such as those that are sold ready, various included functionalities are not adequate to the needs of the company and the benefits of using this kind of solution can be lost. Besides, the implementation might be expensive and complicated, which is not advantageous for the organization.
The ideal scenery, therefore, is opting for a system that can be customized. Thus, the company’s demands are taken into consideration during the development and the business is benefited from having its needs met.
In this post, you will discover what is a corporative system on demand, how it works and what are its main advantages. Come along with us!
What is a corporative system on demand?
In a nutshell, the corporative system on demand is a personalized software, made according to the client’s needs. It is a tool for the management of enterprises (Enterprise Resource Planning – ERP) but, differently from the traditional ones that are standardized, it is planned and executed according to the needs of the company, in a way that it adequately fulfills its requirements.
In other words, it is not a system that is ready-made for you to buy. It is developed in a custom-made way, along with the functionalities and resources that the organization really needs for the daily operations. One of its biggest advantages is the fact that it eliminates the need for hiring complementary systems.
The development of systems on demand considers various aspects, such as the specific area of activity of the company, the work methodologies that are used, the daily routines of the departments, the preferences of the final user, among others.
How does a corporative system on demand work?
Differing from a generic software, the corporative system on demand is flexible and the provider can insert only the resources and tools that the company is really going to use. Nowadays, it is common for many businesses to use generic ERPs, with functions that have never been and will never be useful.
That does not happen because professionals don’t know how to use those functionalities, but because they don’t need them indeed. The worst thing is that, by buying a system that way, the organization pays for all the functions that are included – that is, these resources are a waste of money.
In a corporative system on demand, on the contrary, the personnel participate actively on the development. In partnership with the makers, they help to sketch the ideal layout, insert and remove tools and resources, and so on, always having in mind the real necessity of the business.
At the end of the process, the software can be bought by the company – that then assumes the costs with the expenses on maintenance and updating – or it is only provided after subscription payment (using the model of use licensing). In this second case, it is the maker who assumes the system’s maintenance expenses.
What is the importance of a corporative system on demand?
The amount of information that is produced daily in companies is ever growing. Centralizing and managing these data are crucial activities to grant a good conduction of the operational, administrative and management processes of the organization – and that is possible with the adoption of a corporative system on demand.
Because of that, the manager has control over all the development process of the activities in the company and can use the information gathered as an auxiliary when taking decisions. That is possible since, at ERP, all the processes are concentrated on a single platform.
Thus, the planning, manufacturing, the formation of prices, accountancies, stocking, sales and relationship with clients are some departments which are usually included in the tool. The areas that are contemplated may be chosen by the company during the development of the solution so that they are compatible with the segment to which the company belongs.
Although the corporative software on demand initially seems expensive, choosing it brings, among other benefits, productivity gains for the company. That is due to the fact that it untangles the business and even gives it new horizons. It is, then, an investment that can grant the organization competitiveness when facing the market.
What are the advantages of a corporative system on demand?
There are lots of advantages that come with the hiring of an ERP on demand. As it follows, we will present some of the most important ones. Keep track of it!
The system is personalized
The development of a corporative system on demand involves the participation of the company’s managers. Thus, in partnership with the developers, they study the requirements that must be fulfilled by the software that will be created.
That includes evaluating the work processes and methodologies used in the company, the business strategies that have been adopted (business intelligence), the routines of each department and other similar aspects. Afterward, the functionalities which will help optimize the processes are defined, therefore they must be included in the solution.
Spending less time on the implementation
When opting for a generic software, the company literally needs to interrupt its activities, so that the implementation and testing of the tool can be done. As there are adjustments and failures to be corrected most of the time, the time spent on implementation might be long, what directly affects the productivity of the personnel.
On the other hand, by having a corporative system on demand, the implementation can be carried out in parts, since it is possible to develop it in modules. The integration is promoted, with a chronogram as its basis, as the unities are implemented in the departments until the conclusion of the process.
In other words, when the process is done that way, the installing of the program does not affect the company productivity, since it does not require the total interruption of the operations. Moreover: failures and adjustment needs can be detected and reverted with the operations in progress. In that way, it does not affect all the sectors, what diminishes the time for implementation drastically. This type of system also favors the inclusion of functionalities in the future.
The development is encouraged and the resistances are reduced
Everyone has a certain degree of resistance when it comes to changing. This becomes clear when the company decides to adopt a generic software. On the other hand, by opting for a corporative system on demand, the resistance decreases. That is due to the fact that it is common for all the future users of the tool to be involved in the process of creation.
The idea is that the suggestions presented by this new team make the solution more intuitive, and consequently easy to be used. The active participation of the personnel in the development brings a higher level of involvement by the users, therefore, the change is accepted easily.
The know-how is shared among the teams
Many companies have their own information technology (IT) team, and it is common for the professionals of this area to become very restricted in their functions. By taking part in the development project of the corporative system on demand, they begin to have contact with updated and highly qualified specialists on IT.
The result comes naturally: the transfer of knowledge, abilities, and experiences happens between the developers and the IT area collaborators of the company.
The costs are reduced
As the corporative system on demand only has tools and resources that are effectively used by the company, the costs are reduced or at least one pays a fairer price for the product. That is the reason why this product has a longer lifespan and becomes an excellent investment option in a medium and long-term.
Besides, each and every one of the functionalities is used (differing from what happens with generic options, that many times include resources that will never be used by the company). Summarizing: in the model on demand, one pays only for what is useful indeed.
The flexibility turns to be natural
In general, the small and medium-sized enterprises (SMEs) have a reduced team to take care of IT – many times it is just about one person. Whenever an organization hires a specialist in software development, the internal collaborators can be utterly dedicated to the strategic aspects of the business.
The company gains an identity
When the company uses a system on demand, it develops an identity, once it uses a solution that is exclusive in the market. This might represent an important differential in relation to the competition.
When is a corporative system on demand ideal?
Companies that present very specific needs hardly ever find a generic solution that may fulfill their needs. That is because there are numerous resources and tools included on the generic systems that are not used (and they even make the software heavy!), while they lack functionalities for specific situations.
In a nutshell, since a corporative system on demand is of high importance for the company, it is advisable that the managers thoroughly evaluate the real needs of the company before choosing the most adequate ERP model. For these reasons, in most of the cases, a system on demand is much cheaper and has much more advantages.
When the company decides to invest in the development of a corporative system on demand, it prioritizes the specificities of its market and its performance. Along with it, the company gets efficiency, reduction of costs and a minimal occurrence of inconsistencies at the workflow. That presents a win-win situation for the financial health of the business.
For all these characteristics, the corporative system on demand is the best option for any companies that are on the search for increasing engagement, satisfying the collaborators, and so obtaining better results.
Having that in mind, are you now confident to install a corporative system on demand in your organization? Contact us right now and discover how we can help you with this process.
