Day after day, the presence of technology in a corporative environment becomes more important in order for enterprises to achieve the aimed results by managers and leaders. IT tools made internal processes more efficient, decreased operational costs and automatized duties such as software tests.
The possibilities for improvement also reach the internal communication among teams and different sectors. With the help of digital tools, the company can keep its teams integrated, regardless the place the professionals are at the moment.
Do you want to know how this is possible? Read the following article and check the importance of internal communication solutions!
The importance of internal communication for corporative environment
In a high competitive scenery, it is crucial to have solutions that would grant business an ability to keep itself integrated, having agility and innovation. For that reason, organizations need to integrate communicative solutions to their internal processes, which would make professionals better able to exchange information when relevant, therefore reducing the time spent to assist consumers and commercial partners.
In that way, technology has a privileged role. With the help of modern solutions, businesses can increase their mobility and act in an integrated and high productive manner.
As research about the theme shows, by investing in IT the company keeps itself effective, having a high-performance routine. All the teams will be able to share relevant data at any time, eliminating a lot of operational failures. Besides, the targeting of activities and spreading of rules are made with more agility and precision.
The evolution of internal communication tools along the years
Throughout the years, technology has revolutionized the way people connect and exchange relevant information in a corporative way. Due to IT solutions, we abandoned a scenery where people checked the updates on a mural, to one where the updates are automatically spread to all the collaborators.
The first step of this revolution was the intranets. They work as little “private social webs” where leaders and chief of departments can spread results, notifications and new policies for professionals. This type of solution, that is still being used, had only been available for the internal business web.
Facing challenges of a world that are connected to high mobility, the intranets evolved to platforms of integrated communication and productivity. That is the case of Fluig, created by Totvs and Workplace, from Facebook.
That type of system has more functions than an intranet and can be used for objectives other than the simple spreading of announcements. Summarizing, such solutions have a great variety of functions for managers to be able to administrate their whole team, keeping themselves updated with the evolution of projects, distributing duties, evaluating the results of operational policies and keeping an ongoing flow of communication among teams.
Groups can be created so that teams are able to communicate in real time, even if some professionals are not in the workplace. In an internal social web, all the professionals will be able to quench doubts, spread relevant information for a project or define innovative strategies to resolve a problem. Therefore, the business can carry on being competitive through more efficient and economic services.
Is it possible the internal communication having low expenses?
In a scenery of economic crisis, the use of complex communication tools might be hampered by problems caused when big quantities of financial resources are not available. In this case, the business can count on a series of services that, integrated, grant the enterprise an internal environment with a high level of collaboration having low investment.
For the management of projects, for example, the business can adopt Trello. The tool has free plans and allows teams management. Based on the Kanban paradigm, the web service already has more than 10 million users, who use the platform to manage their activities with agility and precision.
As for Slack, it was made for startups and is focused on the ones that look for simple and functional methods to be connected with their co-workers. The service of instant messaging can be integrated to various platforms (such as GitHub and Evernote) for the quick sharing of contents, and it is available through the web in desktop and mobile apps.
For the ones who search for a complete tool, Google doesn’t have the ideal solution. The G Suite is a set of intelligent tools that are based on the cloud, made for business that looks for new ways to keep the workflow in high collaboration. Therefore, everyone can innovate and reach goals together, anywhere and at real time.
The creation of spreadsheets and presentations, for instance, is done through apps that allow the sending of comments and reviews while the document is being done. With Google Drive, only one click is needed so that people can share relevant files with their team or even a regular contact. All of these can be done having a high level of security and mobility.
Meetings can be created and carried out with simplicity. From arranging an appointment to the exchanging of ideas, everything is done in an integrated environment in which all the involved participants keep receiving updates about what is happening.
At the Calendar, you will be able to create events and invite people rapidly. As for the Hangouts, the team will be able to use HD video calls, on a telephone, tablet, laptop or desktop. Everything will be done with a few clicks.
For the IT manager, adopting the G Suite won’t represent a big increase in the workload. The administration of users (and the management of their privileges) is done in a comprehensive and centralized environment.
Keeping communication systems free from security breaches
As the use of communication systems is encouraged in a corporative environment, rules should be developed by the company so that professionals are able to keep such solutions integrated with their routines, without having privacy and digital security implications. In general, they are simple measures, but they can effectively avoid data theft and account invasions.
The first step lays on the authentication procedures. Besides having passwords that vary among lowercase and uppercase letters, numbers, and symbols, the authentication of two steps must always be adopted. It creates an additional layer of protection, preventing accounts from being accessed even if third parties have discovered the password.
Keep rules for access and control of resources, especially with services like Google Drive. In this way, supposing an account is compromised, the chances for stealthy information to be stolen diminishes drastically.
All the collaborators should be encouraged to keep a preventive routine. For example, information about internal processes and files with sensitive data must always be shared by secure channels. In case something happens, the ideal situation is that the invader must have a minimum access to sensitive records.
The solutions for internal communication have evolved and already meet different profiles for business. They converged to an environment where they are accessible in different platforms, providing business with the maximum flexibility to settle innovative work strategies, according to the market demands. Do you intend to use one of them on your business? Share the post on your Facebook account with your answer!
